Paperwise + Trimble TruckMate, TMS, and TMT
The Gap Between Your TMS and Your Documents Is Costing You
Trimble TruckMate and TMW.Suite are powerful TMS platforms, but your documents still live somewhere else. Bills of lading arrive by fax. Proof of delivery photos sit in email threads. Driver qualification files are in filing cabinets. The disconnect between your TMS data and your document management creates delays, errors, and compliance risk.
Paperwise Symphony bridges that gap, creating a seamless connection between your Trimble TMS and your document management, so users never have to leave their system to find critical documents.
- Slow Billing Cycles: Days lost waiting for paper trip documents to arrive before billing can begin.
- Manual Document Matching: Staff manually matching BOLs and PODs to load records, time-consuming and error-prone.
- Compliance Risk: Driver files and compliance documents scattered across systems, not accessible from your TMS.
- Duplicate Data Entry: Re-keying data between your Trimble platform and document systems creates errors and wastes time.
Everything You Need. Right Inside Your Trimble TMS.
The Paperwise Symphony + Trimble integration gives your team instant access to documents from inside the TMS they already use, eliminating system-switching and accelerating every workflow. Symphony connects to both TruckMate and TMW.Suite, so whether you run LTL, truckload, intermodal, brokerage, or a private fleet, your documents and your TMS work as one.
Faster Billing & Improved Cash Flow
Drivers submit trip documents via mobile app the moment a delivery is complete. Symphony automatically matches them to the load in TruckMate or TMW.Suite and triggers billing — same-day instead of days later.
Automatic Document-Load Linking
Documents captured in Symphony are intelligently matched and linked to the corresponding load record in your Trimble TMS, no manual association required.
One-Click Document Retrieval
Any document, BOL, POD, rate confirmation, invoice, is accessible with a single click directly from the TruckMate or TMW.Suite interface. No system-switching, no searching.
Driver Compliance at Your Fingertips
Driver qualification files and compliance documents in Symphony are linked to driver records in your TMS. Safety managers get a complete compliance view without leaving TruckMate or TMW.Suite.
Automated AP Processing
Vendor invoices are captured and automatically matched against purchase orders in your Trimble system. Exceptions are flagged; compliant invoices move through approval automatically.
Real-Time Document Visibility
See exactly which loads have complete document packages and which are missing items, giving dispatch and billing real-time insight to manage exceptions proactively.
Works with TruckMate and TMW.Suite
Trimble TruckMate Built for LTL, intermodal, and complex carriers, TruckMate manages a high volume of load records and terminal operations. Symphony’s automatic document matching keeps pace with that volume, linking BOLs, PODs, and inspection reports to load records without manual intervention, so billing and compliance never fall behind.
Trimble TMW.Suite The enterprise TMS for truckload carriers, brokers, 3PLs, and private fleets, TMW.Suite drives the order-to-cash cycle across complex operations. Symphony connects directly to TMW.Suite to ensure every rate confirmation, settlement statement, and owner-operator agreement is captured, classified, and accessible from the record it belongs to, accelerating billing cycles and reducing back-office overhead.
How the Symphony + Trimble Integration Works
Paperwise Symphony connects directly to your existing TruckMate or TMW.Suite environment with minimal setup and no disruption to your current workflows.
Step 1: Documents Enter Symphony from Any Source
Documents Enter Symphony from Any Source Documents arrive via driver mobile capture (iOS/Android), email, scanner, fax, or direct upload. Symphony accepts documents from any source, in any format.
Step 2: Intelligent Capture Classifies and Extracts Data
Inbound invoices are captured automatically. Symphony intelligently matches them against purchase orders in GP, no manual cross-referencing required.
Step 3: Automatic Matching to TruckMate or TMW.Suite Records
All supporting documents are stored securely and become easily searchable and retrievable with a single click directly from the GP interface.
Step 4: Workflows Triggered Automatically
Invoices are routed through approval workflows, ensuring they are reviewed and approved efficiently by the correct personnel without manual follow-up or email chains.
Step 5: TMS Users Access Documents with One Click
Once approved, invoice data is automatically entered into GP — speeding up posting and providing real-time data for financial reports.
More Than Trip Documents
The Paperwise Symphony + Trimble integration handles every document type your operation generates, not just trip packets. From driver qualification files to maintenance records to carrier contracts, Symphony gives you a single, secure repository for all your critical business documents.
- Bills of Lading
- Proof of Delivery
- Rate Confirmations
- Driver Qualification Files
- HOS Logs
- Drug & Alcohol Records
- Vehicle Inspection Reports
- Fuel Receipts / IFTA
- Vendor Invoices (AP)
- Settlement Statements
- Owner-Operator Agreements
- Maintenance Records
- Customer Contracts
- Insurance Certificates
Integrate Your Trimble TMS with Symphony
Unlock new levels of efficiency in your transportation operations. Schedule a personalized demo to see how Paperwise Symphony connects to your TruckMate or TMW.Suite environment.