How To Achieve Secure Document Management

Organizations deal with an enormous amount of confidential information and data on a daily basis. From financial records to HR documents, organizations are constantly handling sensitive information that requires safe and secure storage and management. Ensuring that this information is adequately protected requires a robust document management system with the proper security measures to prevent data breaches.

Paperwise offers a secure document management system that helps manage sensitive documents within an organization. With its advanced security features, organizations can leverage our reliable platform to store, access, and distribute confidential information.

Why You Need a Secure Document Management System

Last year, IBM reported the global average cost of a data breach had reached $4.5 million, signaling a 15% increase over the previous three years. Evidently, the need for a secure document management system is more crucial to the business landscape than ever.

Furthermore, companies need to ensure they are complying with industry regulations for the type of data they store. A secure document management system can help companies meet the growing demand for stricter security requirements from customers and prospects. Not only does it keep important files secure and organized, but it also saves time and money in the long run.

Utilizing Document Encryption for Unparalleled Security

Paperwise’s document management system is designed with numerous security layers in place to ensure the integrity of your data by utilizing document encryption for unparalleled protection. Our documents and their data are protected by various safeguards, such as by removing default user access to documents. Users must be granted rights to import and retrieve documents. Rights are granted per file cabinet and can be as granular as a specific piece of metadata in a cabinet field. In addition, users can be given permissions for other document management items as well, including the ability to:

• View, index, duplicate view, and create annotations.
• View, create, and update document notes.
• Access application features such as print, export, and download. 
• Initiate processes or work-specific process tasks. 

Documents are stored in proprietary container files with default AES encryption, ensuring secure content and protection from unauthorized access. Additionally, documents and data in transit via hosted systems are encrypted, and application security scans are performed frequently and regularly within the Paperwise system. 

How Paperwise Ensures the Security of Your Document Management System

Each industry requires a different set of security protocols, which is why we ensure compliance in all aspects of our document management system. 

Paperwise is aiming to achieve a level of certification in late 2024 or 2025. As of now, however, we make sure our data centers meet appropriate compliance requirements and have shared documentation with customers and prospects. Our document management system is regularly audited to ensure proper security protocols.

Contact Paperwise for Secure Document Management Solutions

Paperwise’s secure document management system empowers businesses with robust, secure, and compliant document management solutions. Our platform’s advanced features and stringent security protocols ensure your vital data remains protected, organized, and accessible. Contact us today and discover how Paperwise can streamline and secure your document management process.