Time is one of the most valuable resources in any business, yet many companies struggle to keep up with the increasing variety, volume, and velocity of information they handle—an issue identified as a top challenge by 78% of organizations.
Manual processes like data entry, document approvals, and file navigation waste precious hours and hinder productivity. If your organization is facing these challenges, it’s time to explore document automation. With the right document management system (DMS), businesses can streamline workflows, improve accuracy, and save countless hours each week. Here’s how:
1. Quick Access Templates and Frequently Used Documents
Manually hunting through folders and files to find templates or past versions of a document wastes valuable time. With document automation software, your templates are stored in a centralized system, readily accessible with just a few clicks.
No more sifting through outdated files. Document automation ensures you can find what you need in seconds, keeping your operations efficient and frustration-free.
2. Streamline Document Approvals
A staggering 66% of businesses report challenges with document approvals and reviews. Why? Because traditional approval processes rely on constant follow-ups and manual routing between teams.
By leveraging features like automated reminders, notifications, and document routing, a DMS simplifies the approval pipeline. Reviewers are automatically notified when their input is needed, and documents move through pre-defined workflows seamlessly. This kind of automation drastically reduces bottlenecks, speeding up your internal processes.
3. Reduce Manual Data Entry
76% of office workers identified manual data entry as a significant pain point when it comes to productivity. Aside from being time-consuming, repetitive tasks often lead to errors, hurting overall productivity levels.
Document automation software minimizes these issues by integrating with CRMs, databases, and other systems. It pre-populates documents, eliminating the need to manually re-enter the same information across multiple systems. Fewer errors, more efficiency, and hours saved each week.
4. Create Documents Faster
From drafting client contracts to generating reports, creating documents from scratch takes time. Document automation changes the game by merging automated processes with pre-designed templates.
This means critical information is auto-filled, and the entire document preparation process is shortened. For businesses, faster document creation means quicker operational timelines, fewer delays, and overall higher productivity levels.
5. Integrate Data Systems for Seamless Operations
The average organization today deals with an overwhelming variety and volume of data across multiple platforms. A document management system can integrate seamlessly with your CRM, ERP, or other core systems, creating a cohesive ecosystem.
By automating tasks like data extraction and transformation, you streamline document processing and eliminate manual errors. The result? A unified system that increases efficiency and enhances team collaboration.
Modernize Your Document Workflows with Automation
Modern business needs call for smarter solutions when it comes to streamlining the management of key documentation and information. To that end, implementing document automation software will not only save hours worked per week but also improve productivity and accuracy across the board.
Imagine freeing up your team’s time by automating low-value tasks like data entry or document approvals. That time can instead be redirected into strategy, innovation, and growth.
See How Paperwise Symphony Helps Boost Team Productivity
Paperwise Symphony can help your teams reclaim hours of their workweek. From faster approvals to seamless data integration, document automation with Symphony simplifies even the most complex workflows.
Get started with Paperwise today and discover how much more your team can accomplish with our document management solutions.
