How to Spring Clean Without Actually Spring Cleaning
Spring cleaning. Two words that either illicit feelings of excitement or pure dread. For the organized, spring time offers clarity. The refreshing warm weather brings with it the energy to finally go through the stacks of papers that always seem to pile up. For the disorganized, spring cleaners are just a reminder that they too must tackle the moat of papers that surrounds their desks.
For some, the process of sifting through papers and tossing those that don’t matter is cathartic. But, those people tend to be in the minority. For most, spring cleaning is a tedious, time-consuming process that brings no joy. So to help you end the suffering quicker, we’ve created a list of the most important spring cleaning goals to meet (so you can pretty much ignore the rest).
The Break Room
While this may seem like a huge task, it doesn’t have to be. Set aside one day—and make sure it’s just one—so that each employee can help clean out the refrigerator(s) and pick one of the following areas to tidy up:
- Clean inside of microwave
- Clean the coffee maker
- Organize the cabinets
- Wipe down any countertops
If you think you need to delegate these tasks, create small teams of employees and provide incentives.
Once you’ve tackled the breakroom, it’s time to clean up your desk. Encourage all of your employees to organize their desk, and then lead by example. The most important thing to do is clear the clutter. Get rid of any sticky notes that are no longer relevant. Sort through the stacks of papers to determine what you still need and what you don’t. Throw away papers you don’t need. File everything else away in cabinets or drawers. Once you’ve cleared your desk of random clutter, make sure to disinfect your surfaces.
Now that you’ve de-cluttered your physical space, it’s time to tackle the digital. Digital clutter can pile up just as, if not more, quickly than physical clutter. As you’re going through your computer, make sure to tackle three specific areas:
- Your email inbox. Go through and delete or sort your email box so that you can more easily find important information when you need it.
- Your desktop. Just like clearing your desk, de-cluttering your desktop gives you a clean place to start your day.
- Your storage. Whether you use network share drives, cloud-based storage (like Dropbox) or a secure enterprise database, make sure that the information you need access to is easily found and replaced, so you don’t have to go fishing for it later.