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Single Repository

Securely store all documents in a single repository.

Today’s corporate users are bombarded with information from a variety of sources such as email, fax, traditional mail, word processor documents, spreadsheets, reports and Web information. A PaperWise document management system allows users to rapidly send any of these information types to the database along with necessary cataloging or index information.

• Paper documents usually comprise the bulk of data stored in a document management system and are often the reason for the document management initiative. Scanning paper documents is a tried-and-true method of information capture. As a mature technology, PaperWise supports a wide variety of scanners and provides extensive productivity features. Scanning is simply running paper through a device; it is indexing that presents a challenge. The PaperWise system can read and process barcodes, bubble-forms, recognize specific forms or use OCR to automatically populate index fields.
• Microsoft Office applications such as Word, Excel and Outlook fully integrate with the PaperWise document management system. Some systems include short-cuts or buttons embedded directly into Microsoft applications that allow one-click sending to the document management system. These files are saved in their original file type, so on retrieval they can be edited, modified or forwarded with their original application.
• Any file type is easy to route to the PaperWise system. The system accepts any electronic file such as digital photos, video, audio or Computer Aided Design files. PaperWise even offers drag and drop capabilities and integration with the Windows operating system that makes sending files to the management system as easy as a right-click and send.
• Email now comprises a significant amount of corporate information. It is essential that your system provides an efficient method for capture, indexing, routing and retrieving. The PaperWise system provides both user-side features for handling email, as well as automated processes that monitor specific email addresses, then automatically capture, index and route them into appropriate queues or workflows.
• Faxes received via a network fax device can be inserted directly into the PaperWise document management system. If your organization has a significant fax volume, look for a system that can capture or assign specific information with inbound faxes. The system can automatically assign status or route documents according to the phone number on which they were received.
• Reports produced by the Host System should be captured directly as text. If any of your systems produce large reports that would normally be printed out on reams of paper, a comprehensive document management system can import these reports directly through COLD/ERM processing, saving a great deal of time and physical resources.
• Anything you can print can also be sent to the system via a print driver. In other words, any application that can print can directly insert files to the system.